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SECTION 1: Information for All Graduate Students Important Notice Regarding Graduate Fees

Registration is not complete until fee payment or fee payment arrangements are made with the Financial Services Office in writing. Do not wait for a fee statement to be mailed to you. Students are urged to check the section “Fees, Payments and Refunds” and/or the graduate fee information which can be accessed at the following website: http://umanitoba.ca/student/records/fees

Registration Reminders

Have you:

  • Submitted your Progress Report form?
  • Met with your advisor or department for program approvals?
  • Accessed Aurora Student to check for any timetable updates?
  • Accessed Aurora Student to register for your courses?
  • Accessed Aurora Student for a fee assessment?
  • Paid your fees?
Welcome to the Faculty of Graduate Studies

Whether you are a new or returning graduate student, we hope you will familiarize yourself, not only with the information contained in this publication. Remember you are registering in a professional program leading to or supporting your career choice. Registering for courses that meet your department or your advisor’s approval is your responsibility. However, your department office will be able to help you if you encounter difficulties in selecting or registering for courses.

Re-Registration Deadline

All returning graduate students who intend to continue in their programs must re-register and pay fees before September 8.

Any student whose program of study extends over more than one year must re-register for September and January of each succeeding year of their program until a degree is obtained.

Students who do not re-register in time will be subject to being “Discontinued” from their graduate programs. Students who have registered but have not paid in time will be subject to late fee payment or cancellation and discontinuation after this date.

Returning Students Progress Report

The Progress Report for graduate students in thesis/practicum project programs must be submitted to the Faculty of Graduate Studies at least prior to registration. Failure to submit this report will result in registration access being denied.

Initial Access Times

Access to registration times can be found in your Aurora Student account.  Simply log in to Aurora Student, select Enrolment & Academic Records, select Registration, and then Registration Time and Status in order to view your access times for a given term.

1.1 Admission and Registration

Admission and registration in the Faculty of Graduate Studies is by recommendation from a unit/department offering graduate programs. Students are admitted and register in the following categories: Occasional, pre-Master’s, Diploma, Master’s or Ph.D. and normally may commence study in September, January or Summer Session.

Students are responsible for meeting the requirements of the program and ensuring they have the prerequisites for the individual courses for which they register. Reference should be made to the current Graduate Calendar for detailed regulations and procedures of the Faculty.

Students whose program of study extends over more than one year must re-register each year until the degree is awarded. Students who fail to re-register do not retain the status of graduate student and must apply for readmission. See above for re-registration deadline.

Undergraduate students are not allowed to register in graduate courses; that is, admission to the Faculty of Graduate Studies is a condition for registration in courses at the 6000 level and above.

Students wishing to register for courses that are offered by a department/unit outside their major department/unit must get the approval of the offering department.

1.2 Student Status

A student is considered to be full-time if the student is planning to carry the normal academic load of the department during the registration period.  Graduate students who do not meet the criteria specified for full-time students should complete the Part-Time Status Form.

This form must be approved by the department head and advisor and submitted to the Faculty of Graduate Studies prior to registration.

1.3 Course Numbers for Graduate Studies

Registration for Thesis/Practicum or Comprehensive Examinations:

Students who intend to graduate in the coming year (February, May or October) must register for their thesis, practicum or comprehensive examination requirement. Therefore, you may need to register for one of the following:

GRAD 6000 Summer Research

Only for those students commencing their programs in May or July when courses may not be available.

GRAD 6100 Visiting Canadian Student Research Course

To formalize the status of visiting Canadian Graduate Student Researchers. Students must meet the terms of the Canadian Graduate Student Research Mobility Agreement (CGSRMA), and submit the Visiting Graduate Student Research Authorization form to be eligible to register.

GRAD 7000 Master’s Thesis

- fall term
(graduation in February or working on thesis during fall term only)

- fall & winter terms
(graduation in May or working on thesis during fall & winter terms)

- winter term
(graduation in May or working on of thesis during winter term only)

GRAD 7010 Master’s Comprehensive Examination

- fall term (graduation in February or preparing for comprehensive exam during fall term only)

- fall & winter terms (graduation in May or preparing for comprehensive exam during fall & winter terms)

- winter term (graduation in May or preparing for comprehensive exam in winter term only)

GRAD 7020 Master’s Re-registration**

GRAD 7022 Master’s Re-registration

MBA and MPA students who are not registering for any courses in Fall and/or Winter terms must register in this course to retain status.

GRAD 7030 Master’s Practicum

-fall term
(graduation in February or working on practicum during fall term only)

-fall & winter terms
(graduation in May or working on practicum during fall & winter terms)

-winter term (graduation in May or working on practicum during winter term only)

GRAD 7040 M.Eng. Project and Report (3)

GRAD 7050 M.Eng. Project and Report (6)

GRAD 7060 Diploma Re-registration**

GRAD 7090 Design Thesis

- fall term
(graduation in February or working on thesis during fall term only)

- fall & winter terms
(graduation in May or working on thesis during fall & winter terms)

- winter term
(graduation in May or working on of thesis during winter term only)

GRAD 7200 MFA Thesis/Studio Exhibition

GRAD 7500 Academic Integrity

All students are required to successfully complete GRAD 7500 Academic Integrity Tutorial (0 credit hours) within one academic year of initial registration. Failure to complete this course will result in suspension of registration privileges.

GRAD 8000 Ph.D. Thesis

- fall term
(graduation in February or working on thesis during fall term only)

- fall & winter terms
(graduation in May or working on thesis during fall & winter terms)

- winter term
(graduation in May or working on of thesis during winter term only)                                                                                                                  

GRAD 8010 Ph.D. Candidacy Examination

GRAD 8020 Ph.D. Re-registration **

NOTE:

** The most efficient way to ensure that you are registered in order to retain status is to register for the “Re-Registration” course. Re-registration numbers are used by those students who are re-registering to retain status only - when not taking any courses or working on thesis/ practicum or comprehensive examination.

“Master’s re-registration”

GRAD 7020 A02 (spanned course – both Fall and Winter term)

or

“Ph.D. re-registration”

GRAD 8020 A02 (spanned course – both Fall and Winter term)

Language Reading Tests

FREN 6000 French

FREN 6010 Spanish

FREN 6030 Italian

LATN 6000

GRMN 6000 German

 

RUSN 6000 Russian

 

1.4 Course Classifications

Students are responsible for determining the correct course classifications, sections and slots in consultation with their Department. Courses with the X, A, or O status must be added to a student’s registration by the department, i.e., this cannot be achieved through Aurora Student.

O

Occasional

Course is not part of the program and not included in the GPA (Additional fees will be assessed)

X

Auxiliary

Course is not major requirement of the program but specified as necessary and required by the student’s ad visor or advisory committee and not included in the GPA.

A

Audit

Course is not part of program, credit is not granted and grade will not be assigned. (Additional fees will be assessed)

1.5 Voluntary Withdrawal Dates

Graduate Students are not allowed to withdraw from courses without permission from their department head on recommendation from their advisor/advisory committee giving approval to the program change.

For further information, contact your home Department or the Faculty of Graduate Studies
(204) 474 9377, 500 University Centre.

Website: http://umanitoba.ca/graduate_studies

E-Mail: graduate_studies@umanitoba.ca