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COVID-19 Crisis

COVID-19 Crisis

Under the authority delegated by Senate at a special meeting of Senate held on March 16, 2020, the following motions were approved by the Senate Executive Committee:

November 4, 2020

THAT Senate approve recommendations from the COVID-9 Recovery Steering Committee concerning adjustments to the 2020 Fall Term Academic Schedule , effective upon approval, including to permit:

- final examinations to be held in the Fall Term extension (January 5-15, 2021)

- in-person academic activities to be held during the Fall Term break (November 9-13, 2020), the December final examination period (December 12-23, 2020), or the Fall Term extension (January 5-15, 2021).

September 2, 2020 (Special Senate meeting held)

THAT  Senate approve changes to clinical agency requirements for the Bachelor of Nursing, effective upon approval, including: (i) lifting the suspension of the regulation on Cardiopulminary Resuscitation Certification (CPR); (ii) amendments to the Cardiopulminary Resuscitation Certification (CPR) regulation; (iii) rescinding the regulation on Non-Violent Crisis Intervention Workshop.

THAT Senate approve a temporary revision to the Scholastic Progress regulation, for students in the Bachelor of Social Work, granting a one-year extension of the nine-year rule, for students whose courses and program would expire at the end of the Summer Term 2020, to the end of the Summer Term 2021.

THAT Senate approve COVID-19 related changes and corrections to the Academic Schedule for 2020-2021, for the College of Nursing.

May 27, 2020

THAT the Senate Executive Committee approve, on behalf of Senate, candidates recommended for a degree notwithstanding a deficiency.

THAT the Senate Executive Committee approve, on behalf of Senate, the list of graduands provided to the University Secretary by the Registrar, subject to the right of Deans and Directors to initiate late changes with the Registrar up to May 29, 2020.

THAT the Senate Executive Committee approve, on behalf of Senate, the report on medals and prizes provided to the University Secretary.

May 20, 2020

THAT the Senate Executive Committee approve, on behalf of Senate, the Report of the Faculty Council of the Faculty of Management (I.H. Asper School of Business) concerning temporary revisions to the graduation requirements for the:

Bachelor of Commerce (Honours), Co-operative Education Option, specifically, that a requirement that “the program will include 12 months spent in co-op work terms with a co-op office approved employer, typically taken in three, 4-month-long co-op work terms with a minimum grade of ‘C’ in each co-op work term course and combine the work terms together to satisfy 3 credit hours of Business Options” be temporarily amended to allow students graduating in February 2021 or May 2021 to substitute the third co-op work term, IDM 4982 (1 credit hour), with IDM 4050 Applied Small Business Consulting (3 credit hours) with a minimum grade of ‘C’; and

Bachelor of Commerce (Honours), specifically, that the stipulation that “Students are limited to a maximum of six hours of readings and research courses” be amended to “Students are limited to a maximum of nine hours of readings and research courses,” for students graduating in February 2021 or May 2021.

THAT the Senate Executive Committee approve, on behalf of Senate, the Report of the College Executive Council of the College of Pharmacy concerning a proposal to establish a Special Consideration admission category for the Doctor of Pharmacy Program, for the Fall 2020 and Fall 2021 intakes.

May 6, 2020:

THAT the Senate Executive Committee approve, on behalf of Senate, a revised Academic Schedule for the 2020 Fall Term and the 2021 Winter Term.

That the Senate Executive Committee approve, on behalf of Senate, revised admission and clinical agency requirements for the Bachelor of Nursing and Baccalaureate Program for Registered Nurses, College of Nursing, including:

THAT the regulation requiring newly admitted students to the Bachelor of Nursing program to provide evidence of current Cardiopulmonary Resuscitation (CPR) certification at the health care provider level prior to starting the program be suspended indefinitely; and

THAT the regulation requiring all continuing students in the Bachelor of Nursing program to provide evidence of current CPR re-certification by June 1st of each year be suspended indefinitely; and

THAT the regulation requiring all students in the Baccalaureate Program for Registered Nurses to maintain current CPR certification be suspended indefinitely.

THAT the Senate Executive Committee approve, on behalf of Senate, that the regulation, for the Bachelor of Nursing program, allowing only one voluntary withdrawal per Nursing course in the College of Nursing be suspended for the Winter Term 2020.

April 8, 2020:

THAT the Senate Executive Committee approve, on behalf of Senate, a further extension to the Voluntary Withdrawal deadline to May 10, 2020, for courses taught in the 2020 Winter Term, including spanned courses scheduled over the 2019 Fall - 2020 Winter Terms.

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April 1, 2020:

THAT the Senate Executive Committee approve, on behalf of Senate, a revised Academic Schedule for the 2020 Summer Term (click for link to document).

That the Senate Executive Committee approve, on behalf of Senate:

THAT, in addition to allowing students to choose whether or not to include a grade received for any course completed in the 2020 Winter Term in any Grade Point Average Calculation (previously approved, Senate Executive, March 25, 2020), students, with the exception of those enrolled in the Faculty of Law, be allowed to choose whether or not to receive a ‘pass’ or ‘fail’ grade instead of a letter grade (for Winter Term or spanned courses ending in April 2020). Credit will be granted for courses for which a ‘pass’ grade is granted; and

THAT a ‘pass’ grade will be available only if the original letter grade is ‘D’ or higher; and

THAT the ‘pass’ or ‘fail’ designation would appear on the transcript with a notation indicating the student made this selection owing to the difficult learning situation during the COVID-19 pandemic; and

THAT, in the event a student chooses to receive a ‘pass’ or ‘fail’ grade, no letter grade will be retained or associated with the student’s performance in the course; and

THAT students will have until May 10, 2020 to declare to the Registrar’s Office using a method put into place by that Office, if they choose to exercise an alternative grading option (either pass/fail option or to exclude a course grade from Grade Point Average calculations); and

THAT students’ academic transcript as at May 10, 2020 will be used for the purposes of assessing any application for admission to a program at the University starting September 2020, or to determine eligibility to graduate in Spring 2020; and

THAT students who file a grade appeal, in accordance with the Final Examinations and Final Grades procedure, may elect a ‘pass’ or ‘fail’ grade categorization within seven (7) days of notification of the conclusion of their grade appeal; and

THAT regardless of any choice made with respect to course grading, students will remain obliged to meet all existing admission, prerequisite, progression, degree, and graduation policies and requirements that may apply to them.

That the Senate Executive Committee approve, on behalf of Senate, THAT alternative approaches to grading for 2020 Winter Term courses, will be restricted to those approved by Senate Executive as of April 1, 2020.

That the Senate Executive Committee approve, on behalf of Senate:

THAT any failing grade received by a student in the 2020 Winter Term will be automatically excluded from all Grade Point Average calculations; and

THAT such grades will be denoted on the transcript as having been excluded from Grade Point Average calculations; and

THAT, unless otherwise specified, this restriction will not apply to Grade Point Average calculations that are used for admission purposes.

THAT the Senate Executive Committee approve, on behalf of Senate, the waiver of Degree Exit Requirements, including Current CPR Level C and Emergency or Standard First Aid Certification requirements, for students graduating from the degree programs listed below following the 2020 Winter Term:

  • Bachelor of Kinesiology

  • Bachelor of Kinesiology – Athletic Therapy

  • Bachelor of Physical Education

  • Bachelor of Recreation Management and Community Development

THAT the Senate Executive Committee approve, on behalf of Senate, a revised admissions process for the Fall 2020 intake into the Doctor of Pharmacy (Pharm.D.) program; specifically, that the Critical Skills Essay will not be required and eligible applicants will be ranked for selection based on the following:

  • Adjusted Grade Point Average (AGPA) weighted at 66 percent;

  • Pharmacy College Admissions Test (PCAT®) weighted at 34 percent.

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March 25, 2020:

THAT the Senate Executive Committee approve on behalf of Senate:

THAT, for the 2020 Winter Term only, students will have the option to include or exclude a final course grade in calculating their Grade Point Average at the University. This option will apply to all courses using standard letter grades scheduled in the 2020 Winter Term or spanned courses scheduled over the 2019 Fall – 2020 Winter Terms; and

THAT students can opt to exclude a course grade following receipt of the final grade and can elect to do so on a course-by-course basis; and

THAT grades excluded in the calculation of the Grade Point Average will not be used in calculating Grade Point Averages for the purpose of program progression and/or overall graduation Grade Point Average requirements; however, course grades will continue to be used to satisfy prerequisite requirements for entry into other courses and to satisfy any other program requirements; and

THAT grades will show on an official transcript but will be flagged (by an asterisk or something similar) with a notation that the course was excluded in the Grade Point Average calculation due to the COVID-19 response; and

THAT grades, by default, will be included in the Grade Point Average; students must opt to exclude the course and inform the Registrar’s Office by May 15, 2020, to ensure that the course is removed from the Grade Point Average calculation; and

THAT Section 2.3 of the Grade Point Averages policy, be revised, for final term grades for the 2020 Winter Term only, as follows:

Section 2.3. The following rules apply in regards to calculating GPA at the University:

(a)  Standard letter grades (A+ to F) will be included in GPA calculations, unless a student opts to exclude a grade, and will be displayed on a Student’s Official Record in the Term they were completed.

(b)  When a Student repeats a course or takes an equivalent course or mutually exclusive course (for example, a course that may not be held for credit with the original course), all attempts at that course, with the exception of those courses students opted to have excluded, shall be used in the calculation of the TGPA and CGPA. Whether or not grades for repeated courses are used toward the DGPA will be subject to Faculty policy.

(c)  Grades not included in GPA calculations (for example: Pass/Fail, VW, AW) are displayed on a Student’s Official Record. This includes any standard letter grades where students opted to exclude in GPA calculations.

(d)  Courses completed from another institution by means of a Letter of Permission shall be used in the calculation of CGPA and DGPA, but shall not be used in the calculation of TGPA.

(e) Courses completed by means of Challenge for Credit shall be used in the calculation of CGPA, DGPA, and TGPA.

THAT the Senate Executive Committee approve on behalf of Senate, the extension of:

  • the deadline for the Election of Academic and Support Staff to Senate, to be completed and reported to the University Secretary by May 15, 2020; and

  • where necessary, appointments of faculty and student members to Senate Committees, whose terms end on May 31, 2020, until such time that the Senate Committee on Nominations is able to make recommendations to Senate for new appointments; and

incumbent student Senators’ terms until such time as a successor is elected, where elections of student Senators have not been held by April 30, 2020.

 

THAT the Senate Executive Committee approve, on behalf of Senate, that all Juris Doctor (J.D.) courses offered by the Faculty of Law, including (i) spanned courses offered over the 2019 Fall and 2020 Winter Terms, including first-year courses, and (ii) 2020 Winter Term courses, be graded on a mandatory pass-fail basis.

THAT the Senate Executive Committee approve, on behalf of Senate, a four-month extension to the maximum time allowed for the completion of graduate degree requirements for all graduate students.

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March 18, 2020:

THAT the Senate Executive Committee approve on behalf of Senate that registration for Summer Term courses (defined as courses offered May – August) be suspended indefinitely.

THAT the Senate Executive Committee approve on behalf of Senate that Duo-lingo be approved as an acceptable test of English Language Proficiency (ELP) for the purposes of applying for admission for the Fall 2020 and Winter 2021 intakes. The proposed minimum acceptable test score is 115 which equates to approximately 7.0 on the IELTS test.

THAT the Senate Executive Committee approve on behalf of Senate that section 2.5(a) of the Repeated Course Policy be suspended indefinitely.

THAT the Senate Executive Committee approve on behalf of Senate that students not be required to provide medical notes in support of absences from class activities/requirements and from evaluations including final examinations. Students will be required to self-declare through an email note to an Advisor in the relevant faculty that they will be unable to meet their course obligations. This declaration will be treated as necessary and sufficient for the student to be afforded reasonable accommodation.

THAT the Senate Executive Committee approve on behalf of Senate that no in-person final examinations be held for any courses offered in whole or in part in the Winter 2020 term, and that all assessments be completed by alternative means. Instructors will have the latitude and responsibility to adjust assessments as they deem most suitable and appropriate (e.g., online tests, take-home tests, new assignments, adjusted weightings of completed assessments, etc.) and to communicate these changes promptly to students and unit heads. The current exam period (April 13-25) will be maintained to provide a dedicated period within which online examinations may be scheduled. Faculty offices must consult with the Registrar’s Office regarding any intention to offer a scheduled online final examination.

THAT the Senate Executive Committee approve on behalf of Senate that no in-person instruction or assessment for any courses take place until at least September 1, 2020. All instruction will take place by alternate methods until at least September 1, 2020.

THAT the Senate Executive Committee approve on behalf of Senate that summer courses (broadly defined as courses that were scheduled to take place between early May and the end of August) begin no earlier than June 1, 2020 and be completed no later than August 31, 2020. The Registrar’s Office will be responsible for determining an academic schedule for this period. At this time, recognized Distance Education (DE designated) courses, already scheduled to commence in early May, are excluded from this recommendation.


Revised 2020 Summer Term Academic Schedule

 Summer Term 2020 Distance Education courses (previously approved)

 Start May 4

 End July 31

Last day to add/drop May 15

 Last day to VW July 10

Exams August 4 - 11

Proposed schedule for new online courses – previously planned for on-campus

 Summer Online & Alternate Delivery (3 credit hour courses)

 Start June 1

 End August 14

 Last day to add/drop June 12

 Last day to VW July 27

 Exams August 17 – 21

Summer Online & Alternate Delivery (6 credit hour courses)

Start June 1 End August 14

 Last day to add/drop June 5

 Last day to VW July 27

 Exams August 17 – 21

Summer Condensed 1 (3 credit hour courses)

 Start June 1

 End July 3

Last day to add/drop June 5

Last day to VW June 26

Exams July 6 – 10

Summer Condensed 2 (3 credit hour courses)

Start July 13

End August 14

 Last day to add/drop July 17

 Last day to VW August 7

 Exams August 17 – 21

 Summer Standard (Master Re-Reg and Thesis, Co-op Work Terms, Clinical Placements)

Start May 4

End August 14

 Summer Irregular 1 (scheduling in this term permitted by exception only)

 Start April 27

 End August 14

 Summer Irregular 2 (scheduling in this term permitted by exception only)

 Start June 29

End August 14